Office Health, Safety and Wellbeing Coordination

Course overview

Course outline

1. 1Day One: Health and Safety Responsibilities in the Office

   • Why health and safety matters in office environments
   • Legal duties of employers, managers and employees in overview
   • The coordinating role of office managers and administrators
   • Health and safety policies, responsibilities and arrangements
   • Consulting and communicating with staff on safety matters
   • Working with safety advisers and building management
   • Review of common office accidents and their causes
2. 2Day Two: Hazards and Risk Assessment

   • Common office hazards: slips, trips, falls and manual handling
   • Electrical safety, portable equipment and cable management
   • The five steps of a simple risk assessment
   • Recording findings and agreeing practical control measures
   • Housekeeping, lighting, temperature and ventilation
   • Risks for new and expectant mothers, young and vulnerable workers
   • Exercise: office hazard walk and risk assessment
3. 3Day Three: Fire Safety and Emergency Preparedness

   • Fire risks in offices and basic fire prevention measures
   • Roles of fire wardens and evacuation coordinators
   • Planning and running evacuation drills effectively
   • Evacuation of visitors and people with disabilities
   • Other emergencies: medical incidents, power loss and security alerts
   • Emergency contact lists and communication arrangements
   • Exercise: planning an evacuation drill for a multi-floor office
4. 4Day Four: Workstations, First Aid and Contractors

   • Display screen equipment risks and good workstation set-up
   • Carrying out and recording workstation self-assessments
   • Ergonomics for hybrid and home-based workers
   • First aid needs assessment, kits and first aider cover
   • Accident and near-miss reporting and investigation basics
   • Managing contractors and maintenance work safely
   • Exercise: workstation assessment and adjustment
5. 5Day Five: Wellbeing and Continuous Improvement

   • Understanding workplace stress, causes and warning signs
   • Supporting colleagues and signposting to help
   • Workload, breaks and healthy working patterns
   • Practical wellbeing initiatives that staff value
   • Health and safety inspections, audits and checklists
   • Keeping records and reporting to management
   • Personal action plan for a safer and healthier office