Report and Presentation Preparation for Assistants (AS-034) Training Course

Report and Presentation Preparation for Assistants

Assistants are frequently asked to compile reports, format documents, prepare presentation slides and turn rough notes into polished material for managers, boards and…

5 daysClassroom or online

49Upcoming dates

12Cities

£2,250Fees from

Course overview

Introduction

Assistants are frequently asked to compile reports, format documents, prepare presentation slides and turn rough notes into polished material for managers, boards and clients. The quality of this work has a direct effect on how ideas and decisions are received.

This Report and Presentation Preparation for Assistants training course develops practical skills in planning, structuring, writing, formatting and checking reports and presentations. Participants learn to organise information logically, write clearly and concisely, present data in tables and charts, apply consistent document styles and design slides that are clean and easy to follow.

The course also covers working efficiently with templates, collaborating on documents with several contributors, and applying final quality checks so that every document leaving the office reflects professional standards.

Course Objectives

By the end of this training course, participants will be able to:

Plan reports and presentations around purpose, audience and key messages
Structure information logically using recognised report formats
Write clear, concise and accurate business text
Present numerical information effectively in tables and charts
Apply consistent formatting, styles and templates in documents
Design clear, professional presentation slides
Coordinate contributions from several authors efficiently
Proofread and quality-check documents before distribution

Target Audience

This training course is suitable for a wide range of professionals, including:

Executive and personal assistants
Administrative officers and secretaries
Office managers and coordinators
Board and committee support staff
Project and programme support officers
Communications and documentation assistants
Professionals preparing documents for senior leaders

Training Methodology

The course is hands-on. Participants work on their own laptops to restructure draft reports, build document templates, create charts and redesign slide decks, receiving feedback at each stage. Before-and-after examples and peer reviews help participants develop a sharp eye for clarity and presentation quality.

Target Competencies

Document planning and structure
Business writing
Data presentation
Document formatting
Slide design
Quality assurance

Course outline

1Day One: Planning Documents That Work

Purpose and Audience: What the reader needs to know and do
Types of Business Documents: Reports, briefs, memos and presentations
Gathering and Organising Information from Different Sources
Key Messages: Leading with conclusions
Report Structures: Executive summary, findings and recommendations
Planning Timelines and Contributor Inputs
Exercise: Planning a report from a set of raw notes

2Day Two: Writing Clearly

Plain Business English: Short sentences and active voice
Writing Executive Summaries That Stand Alone
Headings and Signposting: Guiding the reader
Bullet Points and Lists: When and how to use them
Consistent Terminology, Numbers and Dates
Editing Other People's Text While Preserving Meaning
Workshop: Rewriting a draft report section

3Day Three: Formatting and Presenting Data

Document Styles and Templates in Word Processing Software
Automatic Tables of Contents, Numbering and Cross-References
Designing Clear Tables: Alignment, labels and totals
Choosing the Right Chart: Trends, comparisons and proportions
Accessibility Basics: Readable fonts, contrast and alternative text
Managing Long Documents and Appendices
Practical Exercise: Formatting a full report using styles

4Day Four: Designing Presentations

Storyline First: Structuring a presentation before opening the software
Slide Design Principles: One message per slide and visual hierarchy
Master Slides and Corporate Templates
Visuals, Icons and Images: Using them purposefully
Converting Dense Text and Data into Clear Slides
Speaker Notes and Handouts
Workshop: Redesigning a cluttered slide deck

5Day Five: Collaboration and Quality Control

Collaborative Editing: Track changes, comments and version control
Coordinating Multiple Contributors and Deadlines
Proofreading Techniques: Errors to look for
Final Quality Checklist: Consistency, accuracy and presentation
Preparing Documents for Print, PDF and Online Sharing
Personal Action Plan: Templates and standards for the office
Final Project: Producing a report and supporting presentation

Frequently asked questions

How long is the Report and Presentation Preparation for Assistants course?

The course runs over 5 days of classroom training, usually Monday to Friday.

When is the next Report and Presentation Preparation for Assistants course?

The next public date is 7 - 11 Dec 2026 in Frankfurt. There are 49 upcoming dates in total.

Where is this course held?

Upcoming sessions run in Frankfurt, London, Barcelona, Kuala Lumpur, Madrid, Munich, Paris, Rome, Amsterdam, Cape Town, Geneva, Istanbul.

Can I take Report and Presentation Preparation for Assistants online?

Yes. Every date can also be joined live online in a virtual classroom with the trainer, for £1,280 per participant. Choose "Live online" in the dates table when you register.

How much does the course cost?

Fees start from £2,250 per delegate, depending on the city. Fees include tuition and course materials.

Do participants receive a certificate?

Yes. Delegates who complete the course receive a London Leadership Management Innovation certificate of completion.

Can this course be delivered in-house for our team?

Yes. LLMI can tailor and deliver this course privately for your organisation at your premises or in one of our training cities.

Course information last updated 14 November 2026.

Report and Presentation Preparation for Assistants

Course overview

Introduction

Course Objectives

Target Audience

Training Methodology

Target Competencies

Course outline

Dates and fees

Frequently asked questions

More Administration and Secretarial courses

Achieving Administrative Excellence

Administrative Performance Review and Office Audit

Advanced Excel for Administrative Professionals

Training a team?